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your labour costs must be calculated using a maximum of eight hours per day, five days – up to 40 hours – per week and £22 per hour.This should be in line with the European Commission policy and is subject to the following conditions: If you do not currently operate a company PAYE scheme and are working directly on the project, you can include your labour as an eligible cost. Micro companies, sole traders and partnerships not operating a PAYE scheme

The form will calculate the day rate that will be applied to the number of days your staff are allocated to the project. If you are unable to specify personnel at the stage of application, we will accept an average grade based on the band or job family.Īctual claims will need supporting documentation (for example timesheets) of the individuals allocated to the project. You should enter the number of staff at each grade. If an employee is part-time you should enter their costs as full-time equivalent.

time spent not working directly on the project (for example sick, non-productive time or training days).

discretionary bonuses or performance related payments of any kind.

use of blended labour rates inclusive of overheads.

They should include gross salary, National Insurance (NI), company pension contribution, life insurance or other non-discretionary package costs. The gross employee costs should be calculated based on your PAYE records. When making grant claims against labour costs, actual costs claimed must be supported with timesheets of those individuals who have worked on the project. You can include direct staff in this tab (such as engineers, scientists and project managers) as well as any indirect back office staff who are directly supporting the project activities (such as budgeting, project reporting and recruiting). This is not necessarily the length of the total project as your organisation’s involvement may only be for a defined period of time. We also need to understand the length of time your organisation is working on the project. This is calculated by the number of working days per year less bank holidays and your organisation’s annual leave entitlement. We need to establish the day rate for staff. If you are a micro company, sole trader or partnership not running PAYE go to the guidance below.

All listed staff should be on your payroll and subject to PAYE. This section asks for details of employed staff working directly on the project. In this section you must list your eligible costs for each category. If State aid applies to your organisation then you will follow the EU definition for company size on the European Commission website. This is a change from the EU definition unless you are applying under State aid. Make sure you follow the company accounts guidance on GOV.UK when establishing your organisation size. In certifying your organisation status please pay particular attention to organisation ownership. The finances section asks you to submit information about your: This document will give you guidance on what information you must provide and what are eligible costs. If you are a non-academic organisation claiming funds from Innovate UK you must complete your projects finances section and include all your eligible project costs.